Securing Printers

Printers must be secured to make them part of the Secure Print system.

  • For Mobile and/or On-screen options, printers are secured from the Secure Printers screen.
  • SR25 hardware devices are secured automatically by attaching the SR25 hardware to the printer.

Securing printers for Mobile and on-screen options

Note: When you secure a printer, a Secure Print app is installed on the printer.

To secure printers:

  1. Go to the Secure > Secure Printers screen.
  2. Click the check box for each printer you want to secure.
  3. Click the Secure Printers button. This opens the Secure Printers dialog box.
  4. In the Secure Printers dialog box, enable the release types you want for the selected printers.
    1. Select the desired Available Release Types to secure. Use the right arrow button to move them to the Enabled Release Types list. To remove a release type, select it under Enabled Release Types and use the left arrow button to move it back to the Available Release Types list.

    1. In the Select Deployment Connector field, select whether you want to secure printers using a Device scout (on-prem) or the Device Discovery and Deployment Utility (cloud).
    1. Click the Secure button and then click OK to complete the process.

    Note: The options in the Available Release Types column depends on:

    The ability of the printer to support the release type.

    The release type you select in Step 1. To select new release options, go back to Step 1.

  5. The Status of the selected printer(s) will be updated to “Secured” if one or more release types are enabled.
  6. Exit the dialog box.

Securing printers for SR25 hardware

SR25 is a hardware solution that interfaces with any printer to provide Secure Print job release.

Follow these steps to deploy SR25 hardware to secure your printers.

Step 1: Set up USB flash drive

A USB flash drive is required to configure SR25 hardware. The same flash drive can be used to secure all devices on your site.

To create the USB configuration flash drive:

  1. Download the SR25 hardware configuration package. The file is named SR25.zip.
  2. Copy the downloaded SR25.zip file to the root of the USB flash drive.

Note: USB flash drive should be formatted as FAT32 and have at least 10MB space available.

Step 2: Connect the SR25 hardware to a printer

  1. Unplug your network cable from the printer and plug it into the WAN port on the SR25.
  2. Plug the yellow cable into the PRINTER port on the SR25 and then plug the other end into the printer.
  3. Plug the proximity card reader into one of the USB ports on the SR25.

Step 3: Secure the printer

  1. Insert the USB flash drive into the other USB port on the SR25.
  2. Attach the power cable to the SR25 and plug in to a power outlet.
  3. The LED lights on the SR25 will flash while setup is in progress. When complete, all the LED lights will be illuminated.
  4. The printer is now secured. It is safe to remove the USB flash drive from the SR25.

Why can't I secure my printers?

The Secure button may be disabled for any of the following reasons:

  • One of the Scouts has not yet been installed. Both the Device Scout and the Print Scout must be installed for Secure Print to function.
  • The Scouts installed are not Secure Print enabled. Navigate to the Discover screen (Device Scout or Print Scout). The Secure Print Enabled column shows whether the Scout is Secure Print enabled.