Turn on Shared Workstation Mode

Shared Workstation Mode allows users to print from shared Windows workstations without registering or signing in to Print Scout. To use it, enable Shared Workstation Mode in the Print Scout deployment settings, then deploy Print Scout to the shared workstations.

For more information about how the feature works, see How Shared Workstation Mode works.

Before you begin

  • Create the Secure Print Direct printers and queues that the shared workstations need. See Configuring Secure Print Direct.
  • Set up computer name rules so that the appropriate queues are installed automatically on each workstation. See Deploy Secure Print Direct queues based on workstation computer names.
  • Make sure every printer that users need is available through Secure Print Direct. Shared Workstation Mode does not create Secure Print queues.
  • Install Windows Print Scout 8.5 or later on the computer where you create the deployment settings.
ImportantShared Workstation Mode does not identify users. Queues assigned by user or group may therefore not install as expected. For shared workstations, use workstation-based rules such as Computer Name Match.
1

Create the deployment settings file

Open the Print Scout Configuration tool and select Create Deployment Settings.

When the confirmation message appears, select the file location link to open the folder containing the deployment settings file.

2

Turn on Shared Workstation Mode

Open InstallConfig.ini and find:

SharedWorkstationMode=false

Change it to:

SharedWorkstationMode=true

Save the file.

3

Deploy Print Scout with the updated settings

Deploy Print Scout to the shared workstations using the updated InstallConfig.ini file. See Deploy the Print Scout.

ImportantDeploy this configuration only to shared workstations. Workstations that use the standard Print Scout deployment settings continue to operate normally.

Result

Shared Workstation Mode is enabled when Print Scout is installed. No restart is required.

Users can print from the Secure Print Direct queues installed on the shared workstation without registering or signing in. Print activity continues to be reported to HP Insights.

Related topics