Direct Print printer columns and properties
Use this page to look up what each button, column and property on the Direct > Direct Printers > Printers screen does. To change a printer’s properties, see Edit Direct Print printers.
The Printers screen lists the printers discovered by the Device Scout or imported manually. Select a location in the Locations panel to filter the list, or select Global to see every printer. Selecting a printer opens the Printer Properties panel on the right.
Toolbar
| Button | What it does |
|---|---|
| Move | Moves the selected printers from Global into a location. |
| Create Queue | Creates a print queue for the selected printer. See Print queues. |
| Devices Import | Imports printers manually for use with Secure Print Direct. See Import Direct Printers. |
| Manage Drivers | Manages Windows print drivers. See Print drivers. |
| Create Queues from Profile | Creates one or more print queues for the selected printer from a queue profile, including driver and configuration settings. See Queue Profiles. |
| Columns | Chooses which columns the grid shows. |
Grid columns
Click Columns to show or hide columns.
| Column | Description |
|---|---|
| Default Queue Name | The name shown for the printer. Users of HP Secure Print for Chrome can search for and add printers by this name, so it must be unique. Print Scout identifies printers by queue name. Queue names are generated from this name if it’s set, or from the printer’s manufacturer and model if it isn’t. |
| Alias | A friendly name for the printer that administrators can recognize. See General below. |
| Manufacturer | The printer manufacturer. |
| Model | The printer model. |
| Serial Number | The printer’s serial number. |
| IPv4 Address | The printer’s IPv4 address. |
| IPv6 Address | The printer’s IPv6 address. |
| Network Address |
The address used to communicate with the printer. HP Insights chooses it based on the information available, such as a hostname or IP addresses, and how that information was obtained, such as a Device Scout scan or a device import. The order of preference is:
If a printer was scanned by its IPv6 address, or scanned by hostname and returned only an IPv6 address, IPv6 is preferred even if an IPv4 address is present. To remove outdated hostnames or IP addresses, for example when you move to an IPv6-only network, use Remove Network Address on the Discover > Device Inventory tab. |
| Ipp Support | Whether the printer is available for IPP printing. See Network below. |
| Ipp Url | The IPP URL you entered to override the discovered one. See Network below. |
| Discovered Ipp Url | The IPP URL discovered by the Device Scout. If Ipp Url is also set, Ipp Url is used. |
| Permission Groups | The groups allowed to use the printer. If there are none, all users can search for, add and print to the printer. |
| Target | Whether the printer’s queues are targeted at User groups or Workstation computer names. |
| Computer Name Patterns | The computer name rules for printers targeted at workstations. |
| Department, Region, Site, Building, Floor, Area | Where the printer belongs or is located. |
| Firmware Version | The version of the firmware installed on the printer. |
Printer Properties panel
The panel groups the selected printer’s properties into four sections.
General
| Field | Editable | Description |
|---|---|---|
| Manufacturer, Model, Serial Number | No | Details discovered from the printer by the Device Scout or imported with it. |
| Default Queue Name | Yes | The name shown for this printer. |
| Alias | Yes | A friendly name for the printer that administrators can recognize, for example HOSP-FL03-ICU-NURSE-01. Each alias must be unique. The alias stays the same if the printer’s IP address changes. Applications can use it to target the printer when they send documents through the Document Management API. See Direct Print in the Document Management API. |
| Profile Override | Yes | The name of a queue profile to apply to this printer directly. When a profile override is set, that profile is used for the printer and the normal priority-based profile matching is skipped. Use it for specialist printers that would otherwise be matched by a generic profile. You can also set a profile override for each printer in the Device Import CSV file. See Queue Profiles and Import Direct Printers. |
Network
This section is collapsed by default. Click Network to expand it.
| Field | Editable | Description |
|---|---|---|
| Ipp Support | Yes, unless an IPP queue is active | Whether the printer is available for IPP printing. Print Scout and the Chrome extension use the Internet Printing Protocol (IPP) to send print jobs, so only printers with IPP support can be used for Secure Print Direct. While the printer has an active queue that uses IPP, the panel shows Active Pharos IPP Class Driver queue exists and this setting can’t be changed. |
| Network Address | No | The address used to communicate with the printer, discovered from the network. For how it’s chosen, see Network Address under Grid columns. |
| Ipp Url | Yes | The printer’s IPP address. If you leave it blank, the URL discovered by the Device Scout is used and shown in the field as a placeholder. Enter a value only if the discovered URL isn’t correct. The value must be a valid IPP URL, for example ipp://10.0.2.100/ipp/print, or it won’t save. |
Queues
Lists the print queues for the printer, with each queue’s status (for example, Auto-install or Disabled), driver and supported operating systems. Click + to add a queue or − to delete one. You’re asked to confirm before a queue is deleted.
The + and − buttons are available only when you’ve selected a single printer and have no unsaved changes. Apply or discard your other changes first.
Permission Groups
Controls who can use the printer, or which workstations its queues are installed on.
| Field | Editable | Description |
|---|---|---|
| Target | Yes | User makes the printer available to members of the groups you add. Workstation makes its queues available on computers whose names match the rules you add. All of the printer’s queues use this Target, and it can’t be changed for an individual queue. With Workstation, queues inherit the printer’s Computer Name Match rules unless a queue overrides them. See Override queue settings. |
| Groups (when Target is User) | Yes | The user groups allowed to use the printer. Type part of a group name, select it, then click + to add it. If you don’t add any groups, all users can use the printer. Groups are only available once they’ve been imported or reported by Print Scout. See Access Control. |
| Computer Name Match (when Target is Workstation) | Yes | Rules that match workstation computer names. Click + to add a rule. Each rule can be up to 256 characters, and blank rules are ignored. Requires Windows Print Scout 8.5 or later. See Deploy queues to shared workstations. |
When several printers are selected
If you select more than one printer, the panel shows only the fields that can be set the same way for every printer:
- Profile Override
- Target
- Groups or Computer Name Match, depending on Target
A field shows Mixed when the selected printers have different values. When you click Apply, only the fields you changed are updated, and the other fields keep each printer’s existing value.